Platform Features
The Full Builder Workflow. One Platform.
Win the job, plan the site, track costs, and get paid — Sitebench covers every stage of a residential build, from first estimate to final invoice.
Takeoffs, Estimates & Proposals
Win more work with pin-point accurate estimates and professional proposals. Import your plans, measure directly on screen, and build detailed line-item cost breakdowns — fast.
- PDF Plan Import & Multi-Page Takeoffs
- Linear, Area, Count & Volume Measurements
- Auto-link Takeoff Quantities to Estimate Line Items
- Labour, Materials, Subcontractor & Plant Item Types
- Markup, Difficulty % & Tax Calculations
- Recipe & Assembly Library for Reusable Cost Bundles
- Specifications & Selections for Client Clarity
- Allowances Management
- Professional PDF Proposals in One Click
- Estimate Templates — Quote Faster Every Time
Master Project Schedule
Track all tasks and dependencies in real-time
Site Preparation
100%
Foundation Pour
85%
Framing
60%
Roofing
30%
Electrical & Plumbing
20%
Finishes & Handover
0%
Scheduling & Resource Planning
Map every task, dependency and milestone before your team hits site. Allocate staff and subcontractors to the right work at the right time.
- Gantt Charts with Task Dependencies & Milestones
- Subcontractor Assignment to Tasks
- Staff Allocation & Resource Planning
- Project Status & Phase Tracking
- Long Lead Item Scheduling
- Drag-and-Drop Schedule Management
- Project Archiving & History
Quality Checklists
Ensure consistent standards on every project phase
Foundation Phase
Quality Inspection
Progress
60%
Completed
3/5
Remaining
2
Site Operations & Project Delivery
Everything required to run and document site operations. Keep your teams connected, your projects on track, and all site activity on record.
- Daily Logs & On-Site Progress Updates
- RFI Management with Full Audit Trail
- Site Observations & Defect Tracking with Photos
- Phase-Based Quality Checklists
- Health & Safety Management & Compliance
- Document & Photo Management
- Mobile Browser Access for Field Teams
Real-time Dashboard Overview
See all your key metrics at a glance
Active Projects
1
Total Clients
1
Total Revenue
$2,000
Active Tasks
3
Cash Flow
Last 6 months
Net Flow
+$3K ▲
Cash In
$53k
Cash Out
$50k
Invoices Owed to You
$42.5K
0 Awaiting payment • 2 Overdue
Bills You Need to Pay
$18.3K
5 Awaiting payment • 1 Overdue
Labour, Time & Cost Control
Track every hour and every dollar. Real-time project profitability with full labour costing, timesheet approvals, and a live comparison of actuals versus budget.
- Labour Tasks Linked to Estimate Structure
- Timesheet Submission & Approval Workflows
- Actual vs Budget Labour Cost Comparison
- Real-Time Project Cost Visibility
- Cost & Charge Rate Tracking per Worker
- Material Orders & Purchase Orders
- Procurement Tracking & Supplier Ordering Workflows
- Back Costing & Project Profitability Analysis
- Expense Tracking with Bill Attachments
Client Signature Request
VO-007 — $4,800 incl. GST
Awaiting signature from John Smith
Variations, Invoicing & Financial Control
From scope changes to final payment — manage every dollar professionally. Raise variation orders, capture client signatures, and invoice with NZ GST compliance built in.
- Variation Orders with Line Item Breakdown
- Digital Client Approval Workflow
- Client Digital Signature Capture
- Multi-Level Internal Approval History & Audit Trail
- Auto-convert Approved Variations to Invoices
- Progress Claims & Invoice Management
- NZ GST-Compliant Invoicing
- Financial, Labour & Project Reporting
- Exportable Reports (CSV & PDF)
- Works Alongside Xero — Send Invoices & Supplier Bills into Xero Drafts
Admin Settings
Manage users, roles, and configurations
John Smith
john@company.com
Sarah Johnson
sarah@company.com
Mike Davis
mike@company.com
CRM, Permissions & Administration
Manage your clients, suppliers and crew all in one place. Control who sees what with role-based permissions, and run multiple projects with complete data security across your business.
- Client, Supplier & Contractor Management
- Role-Based User Permissions (Admin, Manager, Staff)
- Company-Level Data Security
- Project-Level Access Control
- Staff Management with Cost & Charge Rates
- Team Invitations & User Management
- Invoice & Bill Settings & Templates
- Mobile Access for Field & Office Teams
Built for NZ Home Builders
More than job management software
Unlike Buildxact, Fergus or Tradify — Sitebench combines full project estimating, live labour costing, timesheet approvals, procurement workflows, and site delivery tools in one platform. See exactly where every dollar goes, in real time.
Estimate → Invoice
Complete financial workflow end-to-end
Live Labour Costing
Real-time actual vs budget visibility
Timesheet Approvals
Full workforce time management
Site Delivery Tools
Logs, RFIs, quality, H&S — all built in